TERMS AND CONDITIONS BETWEEN THE ORGANISER AND THE PARTICIPANT
PARTICIPANTS STANDARD TERMS AND CONDITIONS
(the “Terms and Conditions”)
The following Terms and Conditions form part of the Booking Agreement entered into between the Organiser and Participant.
Open Challenge Event – Terms and Conditions
The terms and conditions set out below form the basis of the relationship between the Organiser and the Participant who has signed these Terms and Conditions and whose details are listed in Schedule 5.
These Terms and Conditions apply to the arrangements between the Organiser and the Participant and shall be read in conjunction with the Organiser’s Challenge Event Registration Agreement with the Participant. Where a conflict occurs in the interpretation of this Agreement and these Terms and Conditions, this Agreement shall take precedence.
Please read the Terms and Conditions carefully as they set out each party’s respective rights and obligations.
All bookings are subject to the following terms and conditions:
Secret Compass Ltd (also known as SC) facilitates the raising of funds for charities by providing adventure trips. Persons wishing to raise monies for the charities concerned must raise at least the minimum sponsorship monies applicable for their chosen trip. The cost of the trip is paid to SC out of the sponsorship monies raised and the remaining sponsorship monies are kept by the charity concerned.
All parties agree the following:
- In this Agreement, the following words shall have the following meanings unless the context otherwise requires:
- “this Agreement” means this Agreement including all schedules, appendices, amendments and additions;
- “the Trip” means the inclusive arrangements, flights, accommodation, vehicle hire and all other products and services provided by SC pursuant of this Agreement;
- “the Organiser” mean the organiser as defined by the Package Travel, Package Holidays and Package Tours Regulations 1992 (Statutory Instrument 1992 No. 3288) and any amendment or re-enactment of the same and all other legislation implementing the EC Directive on Package Travel, Package Holidays and Package Tours (Council Directive 90/314/EEC);
- “the Registration Fee” means the registration fee or deposit payable to SC for the Trip. This is payable in addition to the Fundraising Target the “Fundraising Target” means the minimum amount of money that you must raise in order to take part in the Trip;
- “the Trip Cost” means the cost of the Trip due to the Organiser which forms part of the Fundraising Target, being the basic trip cost plus the Registration Fee advised at the time of booking and all airlines fuel supplements and taxes as referred to in clause 11, together with any other amounts you agree to pay the Organiser for the Trip;
- “you” and “your” means the participants names on SC booking form; and
- The “Charity” means The AMECA Trust Limited, a company limited by guarantee and incorporated under the Companies Acts in England and Wales (Registered Company Number 6354971) and a charity registered in England and Wales (Registered Charity Number 1121240), having its registered office at 25 Common Road, Claygate, Esher, Surrey KT10 0HG.
Who Organises the Trip?
SC is the Organiser of the Trip. Your contract for the Trip is with SC. Please note that SC’s responsibilities are limited to the provision of the Trip in accordance with this Agreement. Except in relation to monies paid to the Charity and held by them on SC’s behalf in accordance with clause 2.4, SC has no responsibility for any payments made to the Charity or for any act(s) or omission(s) of the Charity.
What is the Payment Timetable?
- You must pay the Registration Fee (deposit) direct to SC at the time of booking.
- You must pay Initial Target direct to the Charity as directed, usually by January of the year of your trip.
- You must pay the Final Target direct to the Charity no less than 12 weeks prior to the commencement of the Trip.
- The Charity shall pay the flight costs to SC on the booking of flights and the remainder of the Trip Cost to SC no less than 12 weeks prior to the commencement of the Trip provided the Charity has received sufficient amounts to cover the Trip Cost from you.
- If you wish to pay the Trip Cost yourself (as opposed to this being paid for by the Charity out of the Fundraising Target) you can do so. In this case the flight cost must be paid directly to SC upon booking of the flights, with the remainder of the Trip Cost paid no less than 12 weeks prior to the commencement of the Trip.
2.2 Credit Card payments. No credit card fee will be charged when paying the Registration Fee (deposit). Credit card charges on payments made to the Charity are at the discretion of the Charity.
2.3 For flight and non flight inclusive bookings, all monies paid to the Charity (if any) up to the full amount of the Trip Cost will be held on SC’s behalf until they are paid to SC or refunded to you. Please note: this clause only applies to monies paid to the Charity up to the full amount of the Trip Cost. Monies paid to the Charity over and above the Trip Cost belong to the Charity.
What happens if I fail to pay all the monies on time?
3.1 If SC or the Charity (as applicable) do not receive all payments due from you (including any surcharge where applicable) in full and on time, your place on the trip will no longer be guaranteed; further surcharges may be applicable. This includes the full Fundraising Target which must be paid to the Charity in full no less than 12 weeks before the commencement of the Trip. SC will be entitled to keep the Registration Fee paid or due at that date. If you intend to cancel but have not notified SC in writing of your intent to cancel by this date, you must pay the cancellation charges shown in clause 14 depending on the date SC reasonably treats your booking as cancelled.
3.2 You will be liable for all costs incurred by SC in order to collect any monies due.
What are your responsibilities?
4.1 You must not do anything or fail to do anything which is reasonably likely to bring the Charity and/or SC into disrepute whether before, during or after the Trip.
4.2. You must ensure that all information you give SC and/or the Charity including all information provided on SC’s application and booking forms is complete, true and accurate. If you fail to do so, SC and/or the Charity shall be entitled to cancel your booking and SC shall be entitled to keep the Registration Fee you have paid. Depending on the date when SC and/or the Charity discover that you have failed to comply with the provisions of this clause SC will also be entitled to charge the cancellation fees set out in clause 14. See also section headed “SC’s Liability”.
What happens to the information I provide?
How do I Book?
- You must complete an application form through SC’s website completely and honestly, including the medical questionnaire. You will then be directed to the booking form or asked to provide further information.
- You must complete and sign SC’s booking form and return with the appropriate payment as set out in Section A at the time of booking. You must be at least 18 when the booking is made for all trips except if you are a minor of 14 plus years and a parent or guardian is accompanying you on a child friendly challenge or has provided parental consent and has filled out your application on your behalf.
- We will not accept any booking form without the appropriate payment as a confirmed booking. In this situation SC will not issue you with a confirmation email and your booking will be considered cancelled. SC and the Charity will have no further liability towards you.
When will the Trip be confirmed?
- Once SC has received your registration and medical questionnaire and all appropriate payments, SC will, subject to availability, confirm the Trip by issuing a booking confirmation email/letter and receipt. Under some circumstances, minimum numbers may be required to confirm the Trip and you will be advised on booking if this is the case. Please check your booking confirmation carefully as soon as you receive it. You must contact SC immediately if any information which appears on the confirmation or any other document appears to be incorrect or incomplete as it may not be possible to make changes later.
When does my contract for the Trip come into existence?
- A binding contract between you and SC comes into existence when you submit the SC booking form and pay your Trip deposit. You agree that English Law (and no other) will apply to your contract and to any dispute, claim or other matter of any description which arises between you and SC (except as set out below). You also agree that any dispute, claim or other matter of any description (and whether or not involving any personal injury) which arises between you and SC must be dealt with by the Courts of England and Wales only unless, in the case of Court proceedings, you live in Scotland or Northern Ireland, you may choose to have your contract and any dispute, claim or other matter of any description which arises between you and SC governed by the law of Scotland/Northern Ireland as applicable (but if you do not choose, English law will apply).
What about minimum numbers?
- Please note that each Trip has a minimum number of participants required for its operation. As a result SC reserves the right to cancel a specific departure due to insufficient numbers up to 56 days prior to departure. In these circumstances you will be offered an alternative trip (which may involve an additional payment) or a complete refund (see options under “Itinerary” below).
- SC starts planning the trips it offers many months in advance. Occasionally, SC has to make changes to planned trips both before and after bookings have been confirmed. Whilst SC always endeavours to avoid changes and cancellations, SC must reserve the right to do so.
Most changes are minor. Occasionally, SC has to make a “significant change”. A significant change is a change made before departure which, taking account of the information you give SC at the time of booking and which SC can reasonably be expected to know as the Organiser, SC can reasonably expect to have a major affect on the Trip. Significant changes are likely to include the following changes when made before departure; a change of accommodation area for the whole or a major part of the time you are away, a change of outward departure time or overall length of time you are away by twelve or more hours, a change of UK departure point to one which is more inconvenient for you and, in the case of tours, a significant change of itinerary missing out one or more major destinations substantially or altogether. If SC has to make a significant change or cancellation, SC will tell you as soon as possible. If there is time to do so before departure, SC will offer you the choice of the following options (for significant changes) for accepting the changed arrangements:
- Purchasing an alternative trip from SC, of a similar standard to that originally booked if available. SC will offer you at least one alternative trip of equivalent or higher standard which will not cost any more than the Trip Cost. If this trip is in fact cheaper than the original one, SC will refund the price difference to you (if you have paid the Trip Cost to SC directly yourself) or the Charity (if SC have received the Trip Cost from the Charity). If you do not wish to accept the trip SC specifically offers you, you may choose any of SC’s other available trips. The price of these may be higher or lower than the Trip and the difference will be payable.
- Cancelling or accepting the cancellation in which case you will receive a full and quick refund of all monies (including the Registration Fee) you have paid directly to SC. Please note, where the Charity has paid the Trip Cost to SC, SC will refund the Trip Cost to the Charity (see “Refunds and Compensation” below). Please note the above options are not available where any change made is a minor one.
If SC has to make a significant change or cancellation, SC will as a minimum where compensation is due pay you reasonable compensation payments depending on the circumstances and when the significant change or cancellation is notified to you subject to the following exceptions:-
- Compensation will not be payable and no liability beyond offering the above mentioned choices can be accepted where SC are forced to make a change or cancellation as a result of unusually and unforeseeable circumstances beyond SC’s control, the consequences of which SC could not have avoided even with all due care or where SC is forced to cancel due to the minimum number of participants required for the Trip not being reached.
- No compensation will be payable and the above options will not be available if SC cancels as a result of your failure to comply with any requirements of these booking conditions entitling SC or the Charity to cancel (such as paying on time) or if the change made is a minor one.
- A minor change is any change which, taking account of the information you have given SC at the time of booking or which SC can reasonably be expected to know as the Organiser, SC could not reasonably expect to have a significant effect on the Trip.
- Very rarely, SC may be forced by “force majeure” (see “SC’s Liability” below) to change or terminate the Trip after departure but before the scheduled end of your time away. This is extremely unlikely but if this situation does occur, SC regret it will be unable to make any refunds (unless it obtains any refunds from its suppliers), pay you any compensation or meet any costs or expenses you incur as a result.
Challenge Participation and Responsibility
- The Trip may involve hazards which are inherent to the activities involved in it. These inherent hazards increase the risk to participants of personal injury, death, illness, and/or loss or damage to property. By making your booking with SC you acknowledge and accept the inherent hazards involved in the Trip. Except as set out in this Agreement, SC cannot accept any liability for any personal injury, death, illness, loss or damage to property or any other loss or damage you incur as a result your participation in the Trip. Any safety equipment supplied must be worn correctly at all times.
What about Flight delays?
- SC regrets it is not in a position to offer you any assistance in the event of delay at your outwards or inbound point of departure. Any airline concerned may however provide refreshments et cetera. SC cannot accept liability for any delay which is due to any of the reasons set out in “SC’s liability” (which included the behaviour of any passenger(s) on the flight who, for example, fails to check in or board on time).
Do I need travel insurance?
- Travel insurance, including cover for baggage, is mandatory for all clients whilst on a tour organized by the SC. Other than liability arising from negligence in respect of death or personal injury caused by SC or its staff, you travel, together with your personal property including baggage, solely at your own risk at all times. You are wholly responsibility for arranging your own insurance and if you join the tour without adequate insurance you may not be permitted to continue with no right to refund.
You are responsible for ensuring that you have adequate private travel insurance in line with SC’s minimum requirements, with protection for the full duration of the tour in respect of at least medical expenses, injury, death, repatriation, cancellation and curtailment. If you make your own arrangements you should ensure that there is no exclusion clauses limiting protection for the type of activities included in the tour. You are responsible for providing proof of this cover to SC; failure to do so by its deadline may result in your inability to join this Trip.
You must satisfy yourself that any travel insurance arranged, for example through your organisation or university, meets your requirements and you should arrange supplementary insurance if need be. Any claims concerning matters for which you are required to be or are insured must be directed to your insurers. All participants are personally responsible for informing insurance companies of any pre-existing conditions.
Do you require Medical Details?
- SC requires a completed medical questionnaire (application form) from each participant. If you are aged over 65 years of age or if you have any medical condition that could be adversely affected by exercise, particularly a heart condition or asthma, you must provide SC with a signed medical questionnaire and further information as necessary from your doctor. See also Section A clause 4.2 above.
What if I have a complaint?
- Should you have a complaint about any part of the Trip, you must tell both the relevant supplier and the tour leader at the time. It is only if SC and the relevant supplier know about problems that there will be the opportunity to put things right. Any complaints must be communicated to the tour leader in writing immediately while on tour and to the office no later than 14 days after the return of the tour.
Will the Price of the Trip increase?
- SC reserves the right to make changes to and correct errors in advertised prices at any time before your trip is confirmed. SC will advise you of any error of which SC are aware and of the applicable price at the time of booking.
Please note, the Trip Cost you agree to pay consists of the basic trip cost advised at the time of booking and the full amount of any fuel supplement or taxes imposed by any airline providing flights which form part of your Trip together with any other amounts you agree to pay the Organiser for the Trip. Due to their fluctuating nature, airline fuel supplements and taxes are not included in the basic Trip Cost you agree to pay at the time of booking, and the surcharge provisions set out below will not apply to it.
Once the Trip Cost has been confirmed at the time of booking, SC will only increase it in the following circumstances. Price increases after booking will be passed on by way of a surcharge. A surcharge will be payable, subject to the conditions set out in this clause, if SC’s costs increase as a result of transportation costs (e.g. fuel, scheduled airfares and any other airline surcharges) which are part of the contract between airlines (and their agents) and the Organiser or dues, taxes or fees payable for services such as landing taxes or embarkation or disembarkation fees at airports increasing or SC’s costs increase as a result of any changes in the exchange rates which have been used to calculate the cost of the Trip.
Even in the above cases, only if the amount of the increase in SC’s costs exceeds 2% of the Trip Costs (excluding insurance premiums and any amendment charges), will SC levy a surcharge. If any such surcharge is greater than 10% of the Trip Costs (excluding insurance premiums and any amendment charges), you will be entitled to cancel your booking and receive a full refund of the Registration fee and the Trip Cost if you have paid these directly to SC. SC does not refund amendment charges. If SC has received the Trip Cost from the Charity, this will be refunded to the Charity. Alternatively you can purchase another trip from SC as referred to in “Itinerary” above. Please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place.
You have 14 days from the issue date printed on the surcharge invoice to tell us if you want to cancel or purchase another trip. If you do not tell SC that you wish to do so within this period of time, SC are entitled to assume that you will pay the surcharge. Any surcharge must be paid with the balance of the cost of the Trip or within 14 days of the issue date printed on the surcharge invoice, whichever is the later.
SC promises not to levy a surcharge within 30 days of the start of the Trip.
Please note, changes and errors occasionally occur. You must check the price of your chosen Trip at the time of booking.
- Clients taking their own equipment including a bike on a trip are responsible for any charges for transportation levied by the airline including excess baggage.
- SC and/or the Charity reserve the right on reasonable grounds to refuse participation to anyone at any time without having to disclose the reason. Your entitlement to participate depends on us being satisfied that there are no circumstances under which SC ought properly to decline your participation. SC’s decision on your participation shall be final and binding. SC however will not exercise this right without having clear grounds to do so. In any circumstances where SC decides that you may not participate your Registration Fee and insurance premium will be refunded to you in full.
When you book with SC, you accept responsibility for any damage or loss caused by you. Full payment for any such damage or loss must be paid direct at the time to the accommodation owner or manager or other supplier. If you fail to do so, you will be responsible for meeting any claims subsequently made against SC (together with SC’s own and the other party’s full legal costs) as a result of your actions.
What if I want to cancel?
14.1 If you wish to cancel, SC must receive notice in writing from you. Effective date of cancellation will be taken from the date such notice is received. Cancellation charges after registration has been made are as follows. Please note Registration Fees, amendment fees and insurance premiums are not refundable in the event that you cancel.
Period before departure written notice of cancellation is received by us:
90 days or more before the Departure Date Loss of registration fee
89-60 days before the Departure Date 30% of the Trip Cost
59-35 days before the Departure Date 60% of the Trip Cost
Less than 35 days before the Departure Date 100% of the Trip Cost
If you have paid the Trip Cost directly to SC
If you cancel your booking, the cancellation charges referred to above will apply. SC shall refund to the Charity any monies relating to the Trip Cost paid by the Charity to SC after deduction of the cancellation charges set out above. You agree that the Charity shall be entitled to keep any such refunded monies and shall not be obliged to pay them to you.
If cancellation occurs in circumstances where recovery of cancellation charges is indemnified under your travel insurance, you hereby agree that you will co-operate in the recovery of these charges from the insurers and any sums recovered under the policy will again be paid to the Charity.
With regards to any monies paid to the Charity over and above the Trip Cost, no refund of these will be payable to you in the event of your cancellation of your booking as these monies were raised for charitable purposes.
14.2 Transferring your place to another Trip may be possible. You must make this request to SC (and your Charity where applicable) in writing. More than 90 days before departure, SC will endeavour to transfer your Registration Fee less £50 administration fee. Further charges may be deducted where costs exceeding this have been spent on your behalf and are irrecoverable by SC for example flight bookings. The Trip you transfer to must depart within 12 months of the Trip you transfer from and only one transfer is allowed per booking. You must immediately pay the difference to SC if your new Trip has a higher Registration Fee where this is lower, SC will deduct any difference from the Trip Cost invoice to be paid by you or your Charity. You must accept and adhere to any differences in Trip Costs and Fundraising Targets, and sign a new Registration Form when requested. If your request to transfer is made 90 days or less prior to departure, SC may be unable to transfer your Registration Fee and cancellation charges as above will be applicable.
What if I want to make amendments?
14.3 Should you wish to make any changes to your confirmed booking, you must notify SC and the Charity in writing as soon as possible. Whilst SC will endeavour to assist, SC cannot guarantee it will be able to meet any such requests. Where SC can, an amendment fee of £75.00 per person / per booking will be payable together with any costs incurred by SC and any costs or charges incurred or imposed by any of SC’s suppliers.
Passport, vaccinations and visas
- You are responsible for arranging, and must be in possession of, a valid passport and any visas and vaccination certificates required for the whole of your journey. Information given by SC about these matters or related items (climate, clothing, baggage, personal gear et cetera) is given in good faith but requirements may change and you must check the up to date position in good time before departure. It is your responsibility to obtain any necessary vaccinations for your tour and to do so well before the departure date.
- Signing your booking form or submitting your online booking form signifies your agreement to abide by the authority of the leader, who represents SC. The decision of the leader as to the conduct, itinerary and objectives of the trip is final. If in the opinion of the leader, your behaviour or physical condition is detrimental to the safety, welfare and well-being of the group as a whole or that your general well-being will be put at risk by continuing with the challenge, you may be asked to leave the Trip without the right for any refund for unused services.
Your Financial Protection
17.1. Your booking is insured by IPP Ltd and its Panel of Insurers. This insurance is only valid for passengers who book and pay directly with/to Secret Compass. For further information see www.ipplondon.co.uk.
18.1 SC will not be responsible for any injury, illness, death, loss (for example loss of enjoyment), damage, expense, cost or other sum or claim of any description whatsoever which results from any of the following:-
- The act(s) and/or omissions(s) of the person(s) affected or any member(s) of their party; or
- The act(s) and/or omission(s) of a third party not connected with the provision of your holiday and which were unforeseeable or unavoidable; or
- ‘force majeure’ as defined below.
18.2 The details outlined in the handbook constitute the information provided by SC about the services it has agreed to provide or arrange as part of its contract with you – and the laws and regulations of the country in which your claim or complaint occurred – will be used as the basis for deciding whether the services in question had been properly provided. If the particular services which gave rise to the claim or complication complied with local laws and regulations applicable to those services at the time, the services will be treated as having been properly provided. This will be the case even if the services did not comply with the laws and regulations of the UK which would have applied had those services been provided in the UK. The exception to this is where the claim or complaint concerns the absence of a safety feature which might lead a reasonable participant to refuse to take the trip in question.
18.3 Please note, SC cannot accept any liability for any damage, loss, expense or other sum(s) of any description: (1) which on the basis of the information given to SC by you concerning your booking prior to SC accepting it, SC could not have foreseen you would suffer or incur if SC breached our contract with you; or (2) which did not result from any breach of contract or other fault by SC or its employees or, where SC are responsible for them, its suppliers. Additionally SC cannot accept liability for any business losses.
18.4 You must provide SC and it insurers with all assistance it may reasonably require. You must also tell SC and the supplier concerned about your claim or complaint as set out under “What if I have a complaint?” If asked to do so, you must transfer to SC or our insurers any rights you have against the supplier or whoever else is responsible for your claim or complaint (if the person concerned is under 18, their parent or guardian must do so). You must also agree to cooperate fully with SC and its insurers if SC or its insurers want to enforce any rights which are transferred.
18.5. Force Majeure. Except where otherwise expressly stated in their booking conditions, SC regrets it cannot accept liability or pay any compensation where the performance or prompt performance of our obligations under our contract with you is prevented or affected by or you otherwise suffer any damage or loss (as more fully described in clause 18(1) above) as a result of “force majeure.”. In these Booking Conditions, “force majeure” means any event which SC or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events may included war or threat of war, riot, civil strife, actually or threatened terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control.
- The flight timings detailed in the trip documentation are for general guidance only and are subject to change. The latest timings will be dispatched to you approximately two weeks before departure. You must check flight details very carefully immediately on receipt to ensure you have the correct flight times. It is possible that flight times may be changed even within two weeks of departure – SC will contact you as soon as possible if this occurs.
SC is not always in a position to confirm the airline, aircraft type and airport of destination which will be used in connection with any flight included in your trip. When this information is provided at the time of booking or subsequently it is subject to change. Any such change will not entitle you to cancel or change to other arrangements without paying SC’s normal charges.
Conditions of suppliers
- Many of the services which make up the Trip are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions see “Liability” above). Copies of the relevant parts of these terms and conditions are available on request from SC or the supplier concerned.
- If you have any special request, you must advise SC in writing at the time of booking. Although SC will endeavour to pass any reasonable requests on to the relevant supplier, SC regrets it cannot guarantee any request will be met unless SC have specifically confirmed this. For your own protection, you should obtain confirmation in writing from SC that your request will be complied with (where it is possible for SC to give this) if your request is important to you. Confirmation that a special request has been noted or passed onto the supplier or the inclusion of the special request on your confirmation invoice or any other documentation is not confirmation that the request will be met. Unless and until specifically confirmed, all special requests are subject to availability.
SC regrets it cannot accept any conditional bookings, i.e. any booking which is specified to be conditional on the fulfilment of a particular request. All such bookings will be treated as “standard” bookings subject to the above provisions on special requests.
Prices and Brochure Accuracy
- Please note, the information and prices shown in SC’s brochure and other promotional material may have changed by the time you come to book the Trip. Whilst every effort is made to ensure accuracy, regrettably errors do occasionally occur. You must therefore ensure you information is up-to-date and accurate by checking all details of the Trip (including the price) with SC at the time of booking. This brochure is SC’s sole responsibility. It is not issued on behalf of and does not commit any independent organization/carriers whose services are featured in it.
- You must understand and accept that given the nature of SC Trip’s and their location a flexible approach, allowing for the possibility of alternative arrangements, is necessary. The outline itinerary located within a brochure or on our website or in your confirmation is an outline of what you may achieve and is not a contractual obligation on the part of SC. You must appreciate that activities, schedules, itineraries, facilities and modes of transport may be subject to alterations without prior notice due to local circumstances or events beyond SC’s control, which may include (but are not limited to) sickness or mechanical breakdown, flight cancellations whether international or domestic, strikes, events caused by political disputes, entry or border difficulties, climatic and other unpredictable or unforeseen circumstances.
- SC reserve the right to use any photographs and images taken on a trip or trip related occasion by its employees, or forwarded by any persons on the trip or connected to the trip, in its brochure, on its website, in its social network marketing activities or for use in any other relevant promotional material.
Terms used in the Terms and Conditions have the same meaning as in the agreement between the Organiser and the Charity for the Event